How to reduce PDF File Size without Losing Quality


Most of the time, PDF files will be bigger than anticipated. The size of PDF files can increase because of factors such as the use of various fonts, images with excessive resolution, color images and images that are not properly compressed and so on. Because of these reasons there are a lot of problems uploading them to government websites or mailing them as attachments in the mail due to the limit on size. This is why you have to reduce the size of PDF files for uploading them. You might be wondering how can you reduce pdf file size , without compromising the quality. It is indeed possible to reduce the PDF file size but without losing quality. We present to you the perfect guide to help you reduce the size of PDF files while not loss of quality. We offer solutions for Windows as well as Mac users to decrease the size of PDF files. Keep reading!

How to reduce PDF File Size without sacrificing Quality

No matter if you’re operating Windows or Mac or both, you should avoid scanning documents to PDF because it can make your file excessively large. The methods listed below are simple and don’t require cost unless you choose one of the premium options. You can pick any one of these methods in accordance with your requirements and your convenience.

Method 1 Reduce the size of PDF files in MS Word

This is the most effective alternative if you have an MS Word document you want change to PDF. Follow the steps below to decrease the size of PDF files using MS Word on Windows PC:

  1. Start Word document. Open the Word fileand press the the F12 key
  2. Extend the “Save as Type”dropdown menu.
  3. Select the the PDFoption, then click save.
  4. To reduce the size of your PDF files to its minimum size, select the minimum Size (publishing via the web)in the Optimize option. option.
  5. Select Saveto shrink the size of your PDF file.

Method 2 Reduce the size of PDF files within Adobe Acrobat

You may also utilize Adobe Acrobat Reader to reduce the size of PDF files without sacrificing quality. For example:

NOTE: You cannot analyze the individual elements in this way.

  1. Start your Adobe PDF documentwithin Adobe Acrobat.
  2. Click the File>> Save As Other Save as Other reduced size pdf…, with highlighted.
  3. Select the Acrobat Version compatibilityaccording to your requirements and then hit “OK.
  4. Then, click the Save buttonand save the file to the location you want in the manner shown below.
  5. There will be a black box which states Reduce the size of PDFas illustrated.

After all steps have been done, it will decrease PDF Size. Size without compromising the quality of content or images in the PDF file.

Method #3: Utilize Adobe Acrobat’s PDF Optimizer

Utilizing Adobe Acrobat PDF Optimizer, you can minimize the size of PDF files by adjusting. Adobe Acrobat Pro DC allows you to view all the components in the PDF file that influence the size of the file. You can also view the amount of space used by each component in order to customize how big the file depending on your preference. Here’s how you can do it:

  1. You can open the pdf fileopen in Adobe Acrobat Pro DC.
  2. Navigate to the FileClick File save as other and then optimized pdf… , as shown below.
  3. Click on Audit space use…button in the upper-right corner on the screen that follows.
  4. In the pop-up window which appears and displays an number of components taking up spacewithin your file, simply click “OK” in the pop-up that appears.
  5. Select the elementsgiven on the right pane, to look up the specifics of each component, in the manner illustrated.

You’ll be able to reduce the size of PDF files by following the steps above. If you don’t have Adobe Acrobat Pro DC software then you can utilize any third-party program to reduce the size of PDF files using Windows and Mac. Follow these steps to accomplish the similar thing.


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